Privacy Policy
Effective Date: 08/26/2025
Last Updated: 08/26/2025
African American Indigenous Music (AAIM) (“we,” “our,” “us”) values your privacy and is committed to protecting the personal information that you share with us. This Privacy Policy describes how we collect, use, store, and disclose your information when you visit our website, make donations, subscribe to communications, or otherwise engage with our organization.
By using our website or providing personal information, you consent to the practices described in this Privacy Policy.
1. Information We Collect
We may collect the following categories of information:
a. Personal Information
Information you voluntarily provide, including but not limited to:
- Name, email address, postal address, and telephone number.
- Donation details, including billing address and limited payment information (processed via a secure third-party provider).
- Communication preferences and responses.
b. Non-Personal Information
Information automatically collected when you interact with our website, such as:
- IP address, browser type, device information, and operating system.
- Pages visited, date and time of visits, and referring websites.
- Aggregated data used for analytics and site improvement.
2. How We Use Your Information
We use collected information for the following purposes:
- To process and acknowledge donations.
- To provide tax receipts or donation confirmations.
- To send newsletters, organizational updates, and other communications you have opted to receive.
- To respond to inquiries and requests.
- To maintain and improve our website, outreach, and services.
- To comply with legal obligations or enforce our terms of service.
3. Legal Basis for Processing
We process your personal information under the following lawful bases:
- Consent: when you voluntarily provide information (e.g., subscribing to newsletters).
- Contractual necessity: when processing is required to complete a donation or provide requested services.
- Legal obligation: when necessary to comply with applicable laws.
- Legitimate interests: when processing helps us further our charitable mission, provided such interests are not overridden by your fundamental rights and freedoms.
4. Sharing of Information
We will not sell, rent, or trade your personal information. We may share limited information with:
- Service Providers: trusted third parties that perform services on our behalf, such as payment processors, email service providers, and IT support.
- Legal Requirements: when required by law, court order, or regulatory authority.
- Organizational Transfers: in the event of a merger, consolidation, dissolution, or other organizational restructuring consistent with nonprofit law.
All service providers are required to use your information solely for the services they provide and to maintain confidentiality.
5. Cookies and Tracking Technologies
Our website may use cookies, pixels, and similar technologies to:
- Enhance user experience.
- Track website performance and visitor activity.
- Support fundraising campaigns and outreach.
You may control cookies through your browser settings, but disabling them may affect the functionality of our website.
6. Data Security
We employ reasonable technical, administrative, and organizational safeguards to protect your personal information against unauthorized access, disclosure, alteration, or destruction. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.
7. Data Retention
We retain your personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce our agreements.
8. Your Rights
Depending on your location, you may have the following rights regarding your personal information:
- Access: to request a copy of the personal data we hold about you.
- Correction: to request correction of inaccurate or incomplete information.
- Deletion: to request deletion of your personal data, subject to legal obligations.
- Restriction: to request we limit processing of your data.
- Objection: to object to certain types of processing, including direct marketing.
- Data Portability: to request transfer of your data to another service provider.
To exercise these rights, please contact us using the details provided below. We may require verification of your identity before fulfilling your request.
9. Children’s Privacy
Our website and services are not directed to children under the age of 13 (or the age of majority in your jurisdiction). We do not knowingly collect personal information from children. If we become aware of such collection, we will take steps to delete the information promptly.
10. International Data Transfers
If you are located outside the United States, please note that your information may be transferred to and processed in countries with different data protection laws. We will take appropriate steps to ensure your data is adequately protected.
11. Changes to This Privacy Policy
We may update this Privacy Policy periodically. When changes are made, we will revise the “Last Updated” date at the top of this page. Significant changes will be communicated by notice on our website.
12. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, you may contact us at:
African American Indigenous Music
Email: info@theaaim.org
Mailing Address: PO Box 10296, Silver Spring, MD 20904